Subcontracting

For Contracting and Small Business Professionals (government and industry)

DoD Subcontracting Program – Business Rules and Processes for (1) Electronic Subcontracting Reporting System (eSRS), (2) Subcontracting Plans, (3) Preparing and Reviewing Related Subcontract Reports

This guidance document is multipurpose and includes several sections which may be relevant to different users.

• Electronic Subcontracting Reporting System (eSRS): deals with the rules, processes and responsibilities of those dealing with the government’s system to collect subcontract data.
• Subcontracting Plans: deals with the various types of plans and their reporting requirements and includes a checklist (appendix) for reviewing subcontracting plans (appendix).
• Preparing and Reviewing Related Subcontract Reports (appendices): includes several guides (checklists) to assist contracting officers/specialists and small business professionals from government and industry. The guides (checklists) can be used by contractors when preparing the reports and by the contracting officers when reviewing the reports. Each guide (checklist) contains information about the subcontract report, a breakdown of the data contained in the report, roles/responsibilities and required actions.

The appendices in the guidance document are also provided as separate stand-alone documents:

• DoD Subcontracting Program -- The Basics of Subcontracting
• DoD Checklist for Reviewing Subcontracting Plans
• DoD Subcontracting Program -- Guide to Preparing and Reviewing an Individual Subcontract Report (ISR) for an Individual Subcontracting Plan
• DoD Subcontracting Program -- Guide to Preparing and Reviewing a Summary Subcontract Report (SSR) for an Individual Subcontracting Plan
• DoD Subcontracting Program -- Guide to Preparing and Reviewing a Summary Subcontract Report (SSR) for a Commercial Subcontracting Plan

Contracting Officials and Small Business Professionals, from government and industry, may use these checklists to prepare or review subcontracting plans and subcontracting reports, to ensure the plan addresses all of the required elements and that the reports are submitted correctly and completely. The checklists serves as a basis and can be expanded to include additional space to address the relevance of the goals, market research information, signatures for approval, etc. 

DFARS PGI 219.7 also includes the URL link to this website. 

DPAP and OSBP are responsible for maintaining and tracking all approved changes to the above documents; however, DPAP and OSBP depend on the DoD users to identify areas that need clarification or changes. Forward questions or request for changes to OSBP at osd.business.defense@mail.mil.

• Assessing Subcontracting Plans vs. Evaluating Small Business Participation: What's the Difference?
• SUB-Net
• Department and Agency Subcontracting Program Managers (POCs)
• Department and Agency eSRS Agency Coordinators (POCs)